For those of you who are not aware, within the United States and its territories, NCARB is in charge of the
Intern Development Program (IDP) considered by many future architects (those with a degree but no license) to be the bane of their existence.
It is a program designed to ensure an Intern gets the needed broad base of experiences necessary to become a competent architect. Broken down into 16 categories, an Intern must fulfill certain minimum work experience levels in each category in order to complete the program, totaling up to 700 8 hour equivalent credits, or 2 years and 8 months worth of time.
It was (and is) a hassle to keep track of the credits earned, as 1 IDP credit is equal to 8 hours of work. For some reason, the obtaining of experience doesn't occur in 8 hour blocks. Maybe it is because many architects work on many different projects in different phases of design or construction in the course of a day?
All U.S. jurisdictions except for Arizona, Guam and the Virgin Islands require completion of IDP to fulfill the experience requirement for licensure. (This obviously includes Tennessee).
Up until now, Interns had to periodically fill out an NCARB Employment Verification Form (Form 123) outlining their experience, get their supervisor and a mentor to sign it as verification that they actually performed the work documented, and mail it off to NCARB for verification and inclusion into their IDP record.
This assumed that there were no typos or math errors on the form, and also assumed that you obtained the signatures of your supervisor and mentor relatively close together (heaven forbid that the form should sit on your supervisor's desk for a week after you sign it, then sit on your mentor's desk for a week or two before they sign it and mail it off, NCARB would reject it because the dates are "too far apart")
Plus, there was always the option of just working for 3 years, then at the end, trying to verify what was worked on and the experience gained during those years, all at once.
Well, beginning on December 31st, NCARB is transitioning to an on-line, web-based reporting system called
e-EVR. Come July 1st, 2009, it will be the ONLY means of reporting time accepted.
Similar to the electronic timekeeping and billing process many firms are using currently, an intern will sign into their account on the NCARB website on a regular basis, log their time worked and save it.
Every four months, they will then submit their report to their supervisor. The intern will give the name and e-mail of their supervisor, and the NCARB website will send the supervisor an e-mail explaining that they have a submission ready for approval with a link to the sign in page of the NCARB website.
If the supervisor does not have an e-EVR account set up, they will be prompted to create one. They do NOT have to have an existing NCARB record to do so.
Once they set up their account and sign into it, they will have a link to the report they are to review. When they click on the link, they will see a listing of the 16 experience categories and the reported experience as submitted by the intern. This will look very similar to page 4 of the Form 123 currently used to report experience on paper.
The supervisor will have 3 options once they have reviewed the submission. They can approve the submission, return the submission to the intern for correction and resubmission, or reject the submission.
A rejection is final, and can not be changed, except by having NCARB manually change the database (and we all know how difficult it can be to get NCARB to change things), so interns should educate their supervisors on the proper procedure. (Approval)
Once the supervisor approves the submission, NCARB then will update the intern's IDP record with the information.
As you will notice, there is no longer a requirement to have a Mentor countersign the submission.
Once the 6 Month Rule goes into effect, the system will automatically keep track of valid hours on the submissions.
And in regards to the 6 month rule, the intern needs only to submit their report within 6 months. A delay on the supervisor's part will not cause the intern to lose any credits.
As reminder, the 6 month rule will take effect beginning July 1st, 2009 for all new NCARB IDP accounts.
It will not affect those with existing accounts until July 1st, 2010.
Any more questions, ask.